Office Administrator

We’re partnering with a well-established global organization to hire an Office Administrator to support a large, fast-paced office in São Paulo. This is a high-impact role where you’ll act as the central hub of the office, supporting daily operations, keeping leadership informed, and ensuring everything runs smoothly on the ground.

What You’ll Do

• Provide front-facing support including answering calls, greeting visitors, and managing general inquiries
• Coordinate calendars, meetings, travel, and expense processes for leadership and teams
• Manage office operations including supplies, inventory, access, and facilities coordination
• Support onboarding and training activities for new hires
• Coordinate internal and external events, meetings, and corporate functions
• Review and route internal requests and approvals, ensuring efficient flow and avoiding bottlenecks
• Support internal communications
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